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Covid-Secure Guidance for Rallies FOR ALL

Prior to the rally

1 

Carry out a full Covid risk assessment and have a copy of this available for inspection if requested by the landowner or by a visit from the Police/Local Authority. A copy must also be provided to the Club by email at least 7 days in advance of the rally commencing.

2 

Consider the reaction of the local community in your rally risk assessment. People living in remote areas with limited access to health services may object to the rally if they feel members’ behaviour is placing them at a higher risk. It is best to liaise with the owner of the rally field/premises on how to act considerately in this regard. There may also be occasions where landowners are currently unwilling to allow planned rallies to proceed, and this should be respected.

2 

The numbers attending a rally can be limited/controlled to ensure that there is sufficient physical spacing and as a reassurance to members.

3 

Attendees should be reminded, and expectations set, that a rally is not necessarily able to function the way it did before Covid-19. Social gatherings and meetings of groups from different households should take place in line with the numbers allowed under current government guidance.

Payment for a rally

1 

The preferred method of payment for a rally is by a contactless alternative to cash, ideally made in advance, such as online payment, bank transfer or via Paypal. Payments can continue to be made by cheque in advance of the rally.

On arrival at a rally 

1 Instructions can be given on arrival on an information board or directly in a socially distanced manner. Providing a phone number for arrival queries will be helpful. Distribution of paper materials or instructions is not advised and electronic circulation of material is preferred.

2 

3 

No welcome drinks or gifts should be provided or distributed. No rally plaques should be distributed at the rally but can be ordered and distributed when restrictions are lifted. 

There should be no access to a rally by a member or non-member visitors or day guests. This ensures that the track and traceability are not compromised, and limits the numbers on site.

Pitching Up

1 

The Club’s minimum spacing requirement of 6m between outfits must be applied which as well as maintaining safety standards, ensures good social distancing is in place.

2 

The usual practice of marking pitches out in advance can be followed, or members’ places indicated on arrival, both of which will assist the arrival process and ensure spacing requirements are met.

3 

Rally Officers can assist by directing those arriving at a rally and indicating how to site their outfits as long as they comply with social distancing requirements whilst doing so.

Social Activities

1 

There should be no sharing of food or drink at the rally.

2 

Outdoor shelters such as marquees/tents can be used and have a roof but must have at least half of the area of their walls open when in use to allow for adequate ventilation

3 

Limits on the number of people gathering outside, or inside outfits, must be adhered to in line with each nation’s Government's guidance.

Water Taps and Service Points

1 

As usual, there must be a clear separation between the drinking water tap and water supplied for cleansing chemical closets.

2 

There should be sufficient space around service points and clear markers placed on the ground to allow for queuing and social distancing.

3 

Avoid queuing if possible by waiting clear of the service point until it is free or come back later.

4 There should be increased regularity of sanitisation of touchpoints, including taps and emptying points and every member is responsible for cleaning service points before and after use. 

5 Handwashing and social distancing reminders should be displayed. 

Waste Disposal and Refuse 

There should be an effective system for waste disposal and grey waste should be disposed of at disposal points agreed with the landowner.

2 

Handwashing and social distancing reminders should be displayed.

3 

Those attending the rally should take their own refuse home with them for disposal unless the landowner has arrangements in place to ensure the proper disposal of refuse.

Hygiene Procedures

1 

All members attending a rally shall be advised by signage to wash their hands for at least 20 seconds after using service points, waste disposal points or electrical hook-ups, if appropriate.

2 

Consideration should be given to the provision of hand sanitiser stations across the rally field.

Discipline

1 

Remember that #WeAreAllInThisTogether

2 

Everyone attending a rally has a responsibility to be mindful and considerate to their fellow ralliers, particularly by following any procedures, practices and Government guidelines in place.

3 

The Rally Officer/Marshal is not expected to police that members attending a rally are complying with any government guidelines in place at the time e.g. visiting other outfits. Any allegations of misbehaviour on the rally field should be looked into by following Centre Guidance. Ralliers should respect the comfort and safety of their fellow attendees.

Unwell on a rally?

If anyone staying on the rally begins to feel unwell with suspected Covid symptoms, please follow the guidance below.

1 

2 

Go online to NHS 111. 

Call the Rally Marshal/Officer on the phone number provided and let them know. They may make a record of the incident.

3 

4 

In the event of a case being suspected on a rally, if they can, they should leave the rally and travel home to self-isolate and be tested. Before leaving, access by any members of the affected outfit to common service points should only be allowed at a pre-agreed time with disinfection of the service point afterwards. All refuse waste from the outfit should be double-bagged and taken home, not disposed of on-site. 

If a member of the rally becomes unwell and is advised to have a test, the track and trace guidance will need to be followed.

Test and Trace

1 

The rally officer should retain the details of those attending the rally for 21 days after the event. This information will then be safely destroyed.

2 

The privacy policy on a rally booking form should include a confirmation that the individual is happy to share their details with the NHS as part of the particular national government Test and Trace regime.

3 

If a member wishes to opt-out of the Test and Trace and not share their details with the NHS, they should email This email address is being protected from spambots. You need JavaScript enabled to view it..

4 

Please follow the latest guidance on QR Codes and print off a poster for your rally.

Owner 

Governance Office, Directorate 

Responsible for content and approval of the document, 

including any updates. 

Responsible for communication to all Divisions, Regions and Centres.

Maintenance & Annual Review 

Governance Office, Directorate 

Responsible for the annual 

review, maintenance and updates of the document.

Current Version 

1.9 

Issue Date: 2020

Approved by 

Head of Governance 

Date: 2021

Version 

Author 

Reason for Change 

Date 

Distributed to & Method

1.0 

Head of 

Governance

New document to provide guidance on running a Covid secure rally - refers to England only

2020 

Email and Box

1.1 

Governance Office RN

No update. 

August 

2020

Email and Box

1.2 

Governance Office RN

Update to include all UK nations and the Republic of Ireland. 

11.8.20 

Email and Box

1.3 

Governance Office RN

Update to reflect guidance on gatherings in Scotland 

14.8.20 

Email and Box

1.4 

Governance Office RN

Update to reflect guidance on gatherings in Northern Ireland and the Republic of Ireland.

21.8.20 

09:15

Email and Box

1.5 

1.6 

1.7 

1.8 

Governance Office RN 

Governance Office RN 

Governance Office RN 

Governance Office RN

Update on English local lockdowns and restrictions. Update on English local lockdowns and restrictions. 

Update to reflect guidance on gatherings in England, Wales and Scotland, and updated local restrictions. 

To reflect new measures out of lockdown 

21.8.20 

16:30 

3.9.20 

23.9.20 

17.3.21 

Email and Box Box 

Email and Box Email and Box

1.9 

Governance Office RN

To reflect new measures after 17 May 

18.5.21 

Email and Box